Functions of Administration

Planning

This refers to deciding in advance the future actions of the organization. It is an entire intellectual process that involves creating goals and arranging coordinated and consistent sets of activities that will work towards the attainment of organizational objectives.

Organizing

This is the action of creating a coherent unity in the organization. It involves arranging and coordinating resources to achieve desired objectives. Furthermore, it includes delegation of authority, determining the roles and responsibilities of individuals or groups, and establishing clear lines of communication.

Staffing

This refers to recruiting, selecting, and training the right people at the right time for the right position. Furthermore, it is the responsibility of administration to motivate and develop the people who are already in position as well as ensuring that the organization retains these people.

Directing

This means leading people to ensure that they perform their roles effectively. It includes communicating expectations, orders, assignments, and instructions, as well as providing feedback and resolving conflict.

Coordinating

It refers to the act of synchronizing people and activities so that they function smoothly towards the attainment of organizational objectives. Different types of organizations require different amounts of coordination.

Budgeting

The budget is said to be the heart of administrative management. This refers to the logical arrangement of the company’s financial resources so that they are expended towards the attainment of organizational objectives.

Controlling

It involves the monitoring and evaluation of the performance of the members of the organization to help ensure that the objectives are being achieved. It includes setting performance expectations, measuring actual performance, and taking corrective action where necessary.